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Minutes of the Pinnacle Mountain P.O.A Members
July 14, 2002
Call to Order:
A total of 31 property association members
were represented at the meeting, including
five people who had mailed in their proxies.
Only twenty members are required for a quorum
to conduct official business.
Secretary's Report:
The minutes for the general membership
meeting
on 7/14/01 were reviewed and approved.
A
question was asked by George Reed if
we could
have contractors help pay for the road
maintenance.
Riley said we would review that suggestion
and get back with the members. The
probability
that contractors would include that
fee in
the cost of doing business with all
future
homebuilders is a major concern.
Treasurer's Report:
Expenses were $23,620.70 primarily
for the
re-graveling of our roads and normal
maintenance,
including $3,000 paid to the lower
association.
In addition there was a one-time fee
of $1,300
for incorporation. The balance as of
July
1, 2002 is $11,070.00. This amount
will be
moved to our emergency fund.
Road Commissioner's Report:
a) Placement of rocks as guard rails
for
dangerous portions of our road. Ten
are currently
installed as a trial.
b) Stop signs have been placed on Pinnacle
Lane and Doubleview. One more will
be installed
where the tower road intersects Pinnacle
Parkway.
c) 750 tons of gravel was placed on
the roads
during the last year. We are using
a new
gravel contractor - Jim
Korvinian. Any members needing gravel
can
order directly from him.
d) Rutherford County Road Engineer
has been
contacted regarding further road improvements
and road safety standards. A meeting
will
be held in the near future.
Review of Task List:
Riley reviewed the board's task list
for
last year. The Incorporation of the
association
and approval of the by-laws were a
2002 major
accomplishment. This year road expenditures
were primarily maintenance. Next year,
more
efforts will be focused on road improvements
(switchbacks, concrete strips, and
the backside
of mountain-lots 50-55).
New Business:
Election of Board Members -- all board
members
were reelected for next year.
Recognition -- Dan Price was recognized
for
his contributions as President during
the
first two years of our organization,
which
included developing the road maintenance
and incorporating North Pinnacle and
Doubleview
into the original organization.
Architectural Committee:
The board wishes to establish an architectural
Committee with its own leadership and
processes.
This Committee would meet with the
board
for final approval of any policy change.
This committee would have two basic
functions:
a) Approval of building plans, improvements
and lot standards.
b) Make information available for new
and
existing homebuilders.
Ten association members have volunteered
for this committee.
Gate Access:
There have been several thefts on our
mountain.
For our protection, the board has begun
investigating
the use of a security gate. Findings
so far:
a) Elaborate systems would cost up
to $15,000
with some annual costs.
b) James Robinson will allow the association
to use the yellow gate. Improvements
needed
include keypads, sensors, mechanical
maintenance,
etc. Estimated cost would be $1,500.
The most difficult issue is how to
manage
access. Property owners would have
to be
responsible for their contractor's
access.
Procedures would also have to be set
up for
emergency vehicles, utility companies,
etc.
Also, a manual override would be needed
if
we had a power failure.
After much discussion we voted to use
the
existing yellow gate and to make access
as
simple as possible.
Budget:
Riley reviewed next year's budget and
the
zero based budget concept the board
has adopted.
Any money left over at the end of a
previous
year will be added to an emergency
fund,
and we will only budget on expected
revenue
for the new accounting year.
Adjourned
The meeting was adjourned to enjoy
a fabulous
lunch. Copies of the Task List and
Budget
will be sent to all members with the
minutes
of this year's meeting. Also, anyone
can
review our by-laws at our web site
or request
a hard copy from our Secretary.
The web site address is http://mypeoplepc.com/members/thefricks/pinnaclemtn/.
Officers & Phone Numbers:
President: Riley Ethington (864)578-1466
Vice President: Robert Graham (843)553-5940
Treasurer: Ronnie Styles (864)877-2860
Secretary: Tom Pfaffl (803)798-3865
Road Commissioner: Ronnie Styles (864)877-2860
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