Minutes of the Pinnacle Mountain P.O.A Meeting
...............................................................July
15, 2005
Call to Order:
President Robert Graham called the
meeting
to order. The secretary, Tom Pfaffl
reported
that 23 property owners were present,
and
we had received 8 proxies. A total
of 20
property owners and/or proxies are
required
for a quorum.
With his opening remarks, Robert commented
on the fallen tree that damaged Pinnacle
Lane and the drainage problems that
needed
attention. He thanked the board members
for
their work throughout the fiscal year
and
expressed special thanks to the Road
and
Archi9tecture Committees for the progress
made this year.
Secretary's Report:
The minutes for the general membership
meeting
on 7/16/2005 were reviewed. There was
one
correction to the minutes. The minutes
had
stated that a developer had installed
a dry
hydrant in Chalk Lake. Mike Radtke,
working
with the Union Mills Fire department
was
responsible for the installation and
testing
of the dry hydrant. All other parts
of the
minutes were approved as written.
Road Committee Report: (Mark Smith,
Chairman)
Mark thanked members of the committee;
Dave McCaughan- engineer on many projects
James Hardin-work and free fill where
Pinnacle
Parkway was widened
Ron Maddox and Frank Stroman for help
with
contractor negotiations
Cindy Maddox for the amount of time
volunteered
for the Road Committee
The road committee meets monthly and
"resident"
members maintain daily vigils over
our roadway.
This year the committee placed emphasis
on
the ditches, grading and addition of
gravel.
With the continued increase in the
cost of
gravel and labor land a frozen budget,
the
committee accomplishments were significant.
The 2005, project which replaced locust
fence
with a sturdy guardrail, was completed.
Also
completed was the 2006 project that
widened
and relocated Pinnacle Parkway in the
eroded
area above the concrete strip.
Two extraordinary items were dealt
with this
year.
The largest tree on Pinnacle Lane fell
during
a storm damaging the road. Contractors
were
quickly mobilized to cut/remove the
fallen
tree and repair the road at a moderate
expense.
The culvert on the 20-06 project site
collapsed
because of rust. This was detected
before
sign-off on the project, thus the problem
was quickly corrected with a moderate
extra
expense approved by telephone vote
by the
board.
The first Annual Mountain Clean Sweep
was
hosted in January. The participants
succeeded
in removing trash, litter and construction
debris. This is intended to be an annual
event. When questioned about possible
dates,
Mark replied that this would be continually
to be held in the colder months to
eliminate
the accidental contact with snakes.
The committee will continue to investigate
solutions to ongoing problems such
as the
concrete strip area, erosion and dust
control.
Any suggestions from association members
are welcomed can be presented to any
of the
committee members for consideration.
Architectural Committee Report (Bob
Johnson)
Bob Johnson reported that the committee
has
finished the guidelines and the board
has
approved them. Copies were available
at the
meeting for all members needing a copy
ands
the document is on the web site. The
committee
intends to have the document available
for
all new members.
The highlights in the document include
List of valuable contact numbers
Homebuilder guidelines
$250 refundable deposit for new building
permits
Burning regulations
Storage and removal of job site materials
There are no new homes presently under
construction.
Treasurer's Report: (Ronnie Styles)
Fiscal year 2005 income
Homeowners dues 29,650
Late assessment dues 330
Interest Income 505
Total Income 30,485
Major Expense:
Administrative & Insurance 1,628
Pinnacle South 3,055
Emergency Culvert 1,258
Grading 3,220
Gravel 6,545
Fiscal )5 & 06 Project 7,247
Other Road Maintenance 2,531
There was a net income of $5,001 for
fiscal
year 2006.
As of the end of fiscal year 2006,
the association
has current net assets of $20,175 contained
in Certificates of Deposits and its
checking
account.
New Business
Pinnacle South Road Maintenance
There was an extended discussion on
the poor
condition of the roads for the Pinnacle
South
Association. We are currently paying
50%
of all bills for maintaining their
portion
of Pinnacle Parkway. We paid $3,055
in fiscal
year 2006. We budget $4,500 so their
association
is not spending all that is allocated.
It
was stated that if there were not a
marked
improvement in the next 15 days, further
action would be required. The budget
for
2007 fiscal year includes $4,500 for
Pinnacle
South. Since the meeting the Pinnacle
South
roads have been graded.
New Construction Impact Fee
The Road Committee proposed all members
starting
new construction on the mountain pay
an Impact
Fee of $500. As a general guideline,
new
construction results in a deterioration
of
the roads and additional expense for
the
association. With this fee, after construction
is completed, the homeowner would have
a
load of gravel spread on the road in
front
of their building site and another
load of
gravel would be spread where needed.
Since
the cost is typically more than $500,
the
costs would be spread between the homeowner
and the association. This would reduce
the
necessity of raising dues because of
maintenance
required for new construction. This
also
would eliminate the $250 deposit as
defined
in the Architectural Guideline.
There was a great deal of discussion
both
for and against this proposal. It was
agreed
to take a hand vote. The motion passed
with
17 of the 31 votes in favor of the
motion.
Fiscal Year 2007 Budget Review
.The proposed budget for fiscal year
2007
is as follows (Full details available
on
the website)
Road Maintenance
Gravel 8,700
Lower association 4,500
Grading 2,700
Ditches 1,440
All Other 1,142
Total 18482
Administrative 694
Miscellaneous
(Annual Mtg, prof. Fees, Insurance)
1,280
Total Budget 20,456
Expected income 20,500
The budget does not include the addition
of any money to the Emergency Fund.
The budget was approved as presented.
Approval of Homeowner Dues
Starting in fiscal year 2008 there
will be
a new process for the payment of homeowner
dues. The approval of the budget will
determine
the amount of the homeowner dues. The
budget
will be approved at the annual meeting
,
no change from the current process.
The amount
of the dues will be determined to insure
all of the items in the budget can
be paid.
This will eliminate the need for any
special
assessments as happened in the past.
The bills will be mailed as quickly
as possible
after the annual meeting. All dues
must be
paid by August 15th or the current
penalties
will apply. The fiscal year will still
run
from July 1st to June 30th.
Election of Board Members:
A motion was approved to retain all
current
board members.
Meeting Adjourned
The meeting was adjourned so all members
could enjoy the annual barbecue lunch.
New Development
There is a new area being developed
on the
mountain on the other side of the REMC
access
road. It is supposedly a high-end development
of 3,500 acres with clubhouse, golf
course,
Equestrian stables, etc. Lots are from
.7
to 3 acres and the initial price range
from
$200,000 to $900,000. It was felt this
could
only help our property values. The
website
is www.queensgap.com.
Officers & Chairpersons:
President: Robert Graham (843) 553-5940
rngrahamjr@bellsouth.net
Vice President
& Road Committee Chairperson Mark
Smith
(803) 779-7935 MarkASmithLaw.com
Treasurer: Ronnie Styles (864) 877-2860
r8544@mindspring.com
Secretary: Tom Pfaffl (803) 798-3865
tpfaffl@yahoo.com
m
Architectural Committee Chairperson:
Robert
Johnson rjohnson122@sc.rr.com
Other Board Members:
James Hardin (803) 432-9811 jamesahardin@bellsouth.net
Cindy Maddox (828) 287-3374 maddoxfour@juno.co
Frank Stromon (828) 288-1702 CCS7@aol.com
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