Minutes of the Pinnacle Mountain P.O.A Meeting
July 16, 2005
Call to Order:
President Riley Ethington called the
meeting
to order. The secretary, Tom Pfaffl
reported
that 20 property owners were present,
and
we had received 12 proxies. A total
of 20
property owners and/or proxies are
required
for a quorum.
Secretary's Report:
The minutes for the general membership
meeting
on 7/16/2004 were reviewed and approved.
Road Committee Report: (Cindy Maddox)
Update on F05 Projects:
There has been a substantial amount
of rain
on the mountain during the spring and
summer
months. The committee was able to report
that there has been no major damage
to the
roads. This can be attributed to the
drainage
and ditch maintenance performed during
the
previous fiscal year, including the
money
budgeted for Doubleview in fiscal year
2005.
The erosion project near Dave McCaughn's
house is almost completed. The project
costs
amounted to $7500 versus the $6500
originally
budgeted because we needed to go further
into the mountain than originally estimated.
We also needed to purchase additional
right-of-way
form a lot owner. Since he owns two
lots,
the boarded voted to forgive him one
of his
annual fees in return for the right-of-way.
This agreement lasts until the owner
decides
to sell one of the lots.
Most of the guardrails have been installed.
By using pressure treated lumber and
volunteers
from the association, initial costs
were
reduced to $519. $350 will be needed
to complete
the when all of the ground settles.
Thanks
to Dave McCaughn, Ron and Cindy Maddox,
Rile,
Mark Smith and his son, and the use
of the
bobcat by Frank Stroman.
The street signs were made and installed
by the county because of the need by
emergency
personnel. The association did not
need to
pay for those signs.
The Chalk Lake hydrant has been installed
by the developer of that property,
saving
our association the money budgeted
for this
project. Since fire departments can
use whatever
water supply is needed, there is nothing
our association needs to do to use
the water
for emergency purposes.
F06 Projects
-$3500 is allocated for erosion above
the
concrete strip. A new estimate will
be obtained
for this project.
-The ditch rap will probably not be
purchased.
Results have not been as favorable
as expected.
-The use of barriers will be evaluated
with
the total budget.
-The Security Gate will be covered
under
new business.
Architectural Committee Report (Bob
Johnson)
Bob Johnson reported that the committee
has
finished the document outlining building
and lot development and maintenance
guidelines.
This document has been given to the
board
for approval.
There are presently two homes under
construction.
No new plans are up for review.
Treasurer's Report: (Ronnie Styles)
Fiscal year 2005 income
Homeowners dues 20,400
Special Assessment 11,600
Interest Income 118
Total Income 32,118
Major Expense:
Pinnacle South 4,000
Drains & ditches 1,700
Grading 2,155
Gravel 7,359
Fiscal 05 Projects 8,600
A net income of $2,364 was moved to
the reserve
fund.
The association has a net balance of
$15,
174
CD 9,852
Reserve 2,321
Chalk Lake (Not spent) 3,000
New Business
Fiscal year 200 5 Budget:
Riley held a review of the board budget
for
FY05. The budget indicated that approximately
$1,700 of the general budget was not
spent
and $3,000 from the special projects
for
Fiscal year 2005 was not spent. This
allowed
us to increase the reserve fund as
indicated
above.
Fiscal Year 2006 Budget Review:
There is a new agreement with Pinnacle
South.
Previously, we contributed $1,000 each
quarter
to their association for road maintenance.
The new agreement (written letter to
the
association) specifies that we will
pay 50%
of all road maintenance on the Pinnacle
South
right-of-way up to a maximum of $4,500.
He
will only pay the Pinnacle South association
when we have received an original receipt
for the work performed. In previous
years,
this would not have amounted to $4,500
but
we have left the total amount in the
budget.
The letter also specifies that the
road must
meet the standards outlined in their
by-laws,
which are very similar to our road
standards.
The Security Gate project was removed
from
the budget by a decision of the property
association members at the meeting.
The discussion
indicated that this would be a complex
implementation
because of the large number of people
needing
access to the mountain (homeowners,
guest,
workers emergency and utility people).
It
was felt that the gate might provide
only
minimal additional security and except
for
losses during construction, other type
theft
has been very limited. This vote passed
with
a large majority. In principal, the
money
saved by eliminating this project will
be
placed in savings.
The budget was than passed as outlined.
In a related measure a motion was approved
to revert to the original due schedule
of
$250 for fiscal year 2007. This will
be the
dues that are payable as of the general
meeting
in July of 2006.
Election of Board Members:
Two member of the board resigned due
to conflicts
with their personal schedules (President
Riley Ethington and Robert Frick).
A motion
was approved to re-elect the other
remaining
board members. Mark Smith, Robert Johnson,
Frank Stroman, and Russ Strickland
were nominated.
Mark Smith and Frank Stroman were elected
to the board.
and current board members.
Concrete Strip:
Meeting Adjourned
The meeting was adjourned so all members
could enjoy the annual barbecue lunch.
Officers & Chairpersons:
President: Robert Graham (843) 553-5940
n/a
Vice President: Mark Smith MarkASmithLaw.com
Treasurer: Ronnie Styles (864) 877-2860
r8544@mindspring.com
Secretary: Tom Pfaffl (803) 798-3865
tpfaffl@yahoo.com
Road Committee Chairperson (interim):
Cindy
Maddox (828) 287-3374 maddoxfour@juno.com
Architectural Committee Chairperson:
Robert
Johnson rjohnson122@sc.rr.com
Safety Coordinator
Other Board Members:
James Hardin (803) 432-9811 jamesahardin@bellsouth.net
Robert Frick (803) 732-1312 thefricks@sc.rr.com
Frank Stromon (843)665-8486 CCS7@aol.com
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