Minutes of the Pinnacle Mountain P.O.A
Meeting
July 17, 2004
Call to Order:
President Riley Ethington called the
meeting
to order. We held a moment of silence
for
the people who died in the Spartanburg
Regional
Medical Center's helicopter crash.
The secretary,
Tom Pfaffl reported that 20 property
owners
were present, and we had received 13
proxies.
A total of 20 property owners and/or
proxies
are required for a quorum.
Secretary's Report:
The minutes for the 7/12/03 general
membership
meeting were reviewed and approved.
Road Committee Report:
Cindy Maddox, interim chairperson,
gave the
Road Committee report. Accomplishments
include:
-Hiring a dependable grader.
-Use of granite stone to give a stronger
road base.
-Cutting ditches to control erosion.
-Implementing speed limit signs on
dangerous
curves.
-Purchased a soil stabilization product
to
test on a portion of the road to reduce
gravel
costs and dust.
-Purchased a snow blade which Ron Maddox
uses as a subcontractor to plow the
association
roads.
-Negotiating an agreement with Pinnacle
South
for road standards and sharing of expenses.
-Established safety, accessibility,
and reducing
maintenance costs as the priorities
for future
plans.
-Developed a three-year maintenance
and improvement
plan.
Treasurer's Report:
The total income for the year was $20,906.
Expenses were $19,282.75 (Administrative
fees $625.95, Professional fees $265.00,
purchase of snow blade $1,291.48, Pinnacle
South maintenance plus parking area
$4,117.82,
Road Maintenance $12837.62, and website
$144.88).
This resulted in a net income balance
of
$1,623.78. This remaining amount was
carried
over to pay for an anticipated FY04
gravel
bill of $1,300. We have $9,734 in our
Reserve
Fund.
Safety Committee Report:
Mike Radke, the safety coordinator,
reminded
all property owners that the same types
of
accidents we have around the home occur
on
our mountain. Property owners should
have
emergency numbers available as well
as the
location of the nearest hospital; the
Rutherfordton
Hospital is located very close to downtown
Rutherfordton and the McDowell County
Hospital
is in Marion. The priority projects
in the
future included:
-Establishment of evacuation procedures
-Use of REMC road for emergency vehicles
-Establishment of dry hydrant in chalk
lake
-Possible construction of a 2,000-gallon
water tank on the mountain, which are
relatively
inexpensive.
The association needs to make sure
the fire
department and rescue squad "know
where
we are". Any involvement we could
have
with them would be positive.
Architectural Committee Report:
Robert Johnson, who has a construction
background,
has recently joined the architectural
committee.
The committee is also reviewing site
plans
in addition to the building plans.
This is
really helpful in insuring there are
proper
drainage systems in place to help reduce
road maintenance problems. Currently,
we
have only one new house approved for
construction.
-- Late report - Sam Fink has volunteered
for the architectural committee. Welcome!!
Web Site Report:
Cindy Maddox is the webmaster for our
association's
web site. The web address is http://pinnaclemnt.com.
You can find many great links to other
web
pages including the Union Mills VFD
website.
Forwar all questions or suggestions
to Cindy.
New Business
Budget Review and Approval:
Riley held a review of the board's
recommended
budget for FY05. The amounts budgeted
are
Road Maintenance: $17,246, Administrative:
$944, and Miscellaneous: $2,298. A
total
budget of $20,488 was approved by the
general
assembly for fiscal year 2005, slightly
under
the expected income of $20,700.
Election of Board Members:
A motion was approved to re-elect all
current
board members.
3 year Expense Analysis:
Riley presented the results of the
board's
3 year expense analysis. Included in
the
analysis was a review of the last five
year's
expenses, the Road Committee's three
year
maintenance and improvement plan, safety,
and security projects. Ron Maddox presented
the Road Committee's 3-year plan, and
Riley
presented other expenses.
The below listed improvement items
were reviewed
by the board at their last meeting,
and they
recommended the following priority:
FY05 Erosion Pinnacle Parkway below
Dave
McCaughn's house $6,500
Drainage Doubleview $800
Guard Rails $1,600
911 Street Signs $200
Chalk Lake Dry Hydrant $3,000
Total $12,100
FY06 Erosion Pinnacle Parkway above
concrete
strip $3,500
Concrete Barriers $2,000
Ditch rip-rap $575
Security Gate $5,650
Total $11,725
FY07 Drainage Pinnacle Lane $500
Drainage Pinnacle Parkway above Greene's
house $6,500
Ditch rip-rap ` $575
Road Enzymes Application $792
Total $8,367
At the last board meeting, it was decided
that approval for the funding for these
improvements
should be voted upon at the next general
meeting. An open discussion was conducted
on all proposed items --especially
the security
gate.
There were two separate funding motions
made
and approved:
1. The funding for FY05 improvements
would
be done through a one-time assessment
of
$120 per property lot. A notice would
be
sent to all property owners that would
be
payable by September 1, 2004. The vote
was
32 for and 1 against.
2. The funding for FY06 would be done
by
raising association fees due in July
of 2005
by $100. Our fees would rise to $350.
If
the fees are paid by August 15, 2005,
the
cost will be $300, giving the current
$50
discount. The fees would be reduced
to the
current amount ($250) for FY07 unless
an
increase was renewed at the next general
meeting in July, 2006. The vote was
26 for
and 7 against.
A separate account will be established
to
report the additional income generated
from
the one time assessment and the payment
of
related expenses. The assessment income
will
only be used for improvement items
listed
in FY05.
Meeting Adjourned
The meeting was adjourned so all members
could enjoy the annual barbecue lunch.
Officers & Chairpersons:
President: Riley Ethington (864) 578-1466
rileye@charter.net
Vice President: Robert Graham (843)
553-5940
n/a
Treasurer: Ronnie Styles (864) 877-2860
r8544@mindspring.com
Secretary: Tom Pfaffl (803) 798-3865
tpfaffl@yahoo.com
Road Committee Chairperson (interim):
Cindy
Maddox (828) 287-3374 maddoxfour@juno.com
Architectural Committee Chairperson:
Ron
Maddox (828) 287-3374 maddoxfour@juno.com
Safety Coordinator Mike Radke (864)
476-2658
willownot@aol.com
Other Board Members:
James Hardin (803) 432-9811 jamesahardin@bellsouth.net
Robert Frick (803) 732-1312 thefricks@sc.rr.com
Cindy Maddox
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