Minutes of the Pinnacle Mountain P.O.A. Board
Meeting January 18, 2005
Members Present: Tom Pfaffl, Riley
Ethington,
Ronnie Styles, Cindy Maddox, James
Hardin,
Robert Graham
Other Attendees: Kathy & Robert
Johnson
Secretary's Report
The minutes of the October 23, 2004
board
meeting were approved as written.
Treasurer's Report
All property dues were collected for
a total
of $20,400. A summary of the profit
and loss
statement follows:
Income (general dues) 20,400
Road expenses 5,630
Other expenses 915
Net Ordinary Income 13,855
Road Assessment & other income
12,013
Road Assessment expenses 800
Net Other income 11,213
Total Net Income $25,068
Total Current Assets $34,760
A W-9 is required from Strickland Grading
prior to contracting for grading.
Road Committee Report
We should be expecting a price increase
for
gravel from Jim Toriven. Cindy will
ask Jim
to provide us with the new rate.
Approval has been obtained from the
property
owners of Lot #7 to modify the roadway.
Beam's
Grading will be doing the grading work
and
should be starting within 2 or 3 weeks.
Bell
South will be contacted to move their
junction
box to a new location. Upon completion
of
the roadway changes, we will need to
re-survey
and record the final right of way.
Further estimates are needed for the
replacement
of the guardrail. Jim Hardin will be
helping
Ron Maddox and Dave McCaughan.
The new street signs are ready and
Cindy
will coordinate the placement of the
signs.
Architectural Committee Report
Robert Johnson attended the board meeting
as chairperson for the architectural
committee
and reported that there were two outstanding
items for the committee to resolve:
The placement of satellite dishes
Outdoor lighting
Another meeting is required and the
final
draft of the guidelines should be presented
to the board at our next meeting in
April
2005.
Safety Coordinator Report
Mike Radtke is no longer our Safety
Coordinator.
It was agreed that we would retain
the position.
Until someone is found, the Safety
Coordinator
duties will be assumed by Riley Ethington.
Riley reported that the sale Chalk
Lake property
still has not been completed. They
expect
to finalize the sale sometime in March
05.
Until then the dry hydrant project
is on
hold.
New Business
Newsletter - Kathy Johnson is our new
Newsletter
editor. Welcome aboard!!!
Joint Association - Discussion was
held regarding
the formation of a joint commission
between
PMPOA and PRSPOA to determine the feasibility
of combining the two associations into
one.
After discussion, a motion by Ronnie
Styles
was approved stating that we would
not establish
a joint commission at this time.
Security Gate -Pinnacle South does
not want
to pursue this project at this time.
We will
re-establish discussions with Dave
Robinson
regarding the use of the yellow gate.
Road Maintenance Support for Pinnacle
Ridge
South Property Owners Association (PRSPOA)
- Currently, we provide $4,000 per
year in
$1,000 quarterly payments to PRSPOA
for support
of Pinnacle Parkway. However, last
year,
we contributed over 70% of the gravel,
grading,
and ditch maintenance costs. This lack
of
participation by PRSPOA has impacted
the
quality of the roadway. Also, our road
committee
has attempted on numerous occasions
to resolve
road maintenance issues with PRSPOA
with
no success.
After much discussion the following
steps
will be implemented:
1) We will only pay PRSPOA for approved
road
maintenance expenses when an invoice
is presented
to PMPOA. The invoice must be the original
or copy of the original invoice.
2) We will only pay 50% of the total
on an
invoice for gravel, grading, and ditch
maintenance
for that portion of Pinnacle Parkway
where
we have right of way.
3) Our road committee will monitor
the roadway
and notify PRSPOA in writing/email
about
those areas of Pinnacle Parkway that
do not
meet the minimum standard as documented
in
PRSPOA's Agreement and Homeowners Association
Provisions, Book 504 Page 280, Section
1.b.
This notification should include specific
information documenting the road condition,
the date, and pictures if possible.
4) We will not participate in any improvement
projects with PRSPOA unless there has
been
prior approval.
5) A position letter will be prepared
jointly
by the board and the road committee.
This
letter will be sent to PRSPOA prior
to 1
April 2005.
Next Meeting
"The next board meeting will be
held
on April 23, 2005 at 10:00 am at Tom
Pfaffl's
mountain home.
Meeting Adjourned
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