Minutes of the Pinnacle Mountain P.O.A. Board
Meeting January 19, 2008
Members Present: Tom Pfaffl, Ronnie Styles,
Robert Graham, Cindy Maddox, Mark Smith,
Frank Stroman, and James Hardin
Secretary's Report
Minutes from Pinnacle Mountain P.O.A. of
the board meeting on October 13, 2007 were
approved.
Treasurer's Report Jul 1, 2007 through January
19, 2008 Income Expense
Homeowners dues 21,100
Annual Meeting & mail 363
Professional Fees 330
Road Insurance 480
Grading 2655 Drains & Ditches 1080
Gravel 2133 Pinnacle South (Front Gate) 125
Pinnacle South (Road Maintenance) 2624
Pinnacle South Total 2749 Dave Robinson's
Road tree Cutting 340
Snow Blade Adapter 228
Water Line Repair 160 Total Expenses 10624
Interest Income
Net Income 10476
Banking Accounts
Checking 17,560
BB & T CD's 10382
Reserve Fund 1,445
Total Checking and Savings 29386
Accounts Receivable 2,300
Total Current Assets 31,686
Road Committee Report
1. The committee has concluded that pavement
of the concrete strip in accordance with
the proposal made at the annual meeting is
not feasible until the below detailed issues
are addressed.
2. Issues that we have identified that will
need to be addressed by third party expert
opinion are (a) does the association have
the right to pave the road in the first place
and if so can we pass the costs on to the
members. (b) road and lots will need to be
surveyed to verify that existing road is
within the allocated easement area and to
see if we have sufficient space within the
allocated easement area to expand/relocate
the roadway (note in some areas the road
is only + or - 15 feet in width). (c) an
engineer will need to be engaged to study
the soil composition to determine the number
of inches of crusher run that we will need
for a base. (d) association attorney will
have to determine if any lots in the vicinity
of the proposed project are subject to well
agreements that might have resulted in water
lines being installed in the road - if so
they will need to be relocated. (e) consideration
of "rolled curbs" on edge of pavement
to control increased velocity of surface
water runoff and resulting erosion that would
undermine pavement.
3. We have attempted to obtain for informational
purposes a current quotation from APAC for
a 1,200 foot by 12 foot strip of "full
depth asphalt" (5 ½") but without
success. Messages have been left with their
office, on Brian Caldwell's cell phone and
a letter was sent to no avail.
In view of the above report, the board voted
by a 5-2 vote, that it is not feasible to
pave this portion of the road unless money
is collected and appropriated to resolve
the issues contained in the above report.
We will continue some activities related
to improving the concrete strip. They include:
(a) continuing to try to obtain the original
proposal from APAC, (b) attempt to obtain
a copy of the official document that turned
the road over to the association from the
developer, Ronnie White, and (c) have the
road committee investigate the use of sprinklers
on the concrete strip since a set surface
provides a more stable base.
New Business
The list of property owners behind in their
dues ahs been reduced to the following:
2008 Dues
Robert Arzdorf
T Brown
Dewey Houser
2007 Dues
Richard Easler
The owners on the list will be notified that
if their dues ($350 per lot) is not received
by March 1, 2008, a lien will be placed on
their property.
The board approved Jim Hardin's porch and
deck construction in absence of a response
by the Architectural committee. Bobby graham
will contact the chairman, Russ Strickland
about his role on the committee.
Ronnie Styles brought up a number of alternatives
for our road insurance policy. He will look
into an umbrella project, that would be a
little more costly, but would also insure
that we have adequate coverage.
It is written in our covenants that uninsured
vehicles are not allowed on our property.
We will get a quote and get advice for the
exact wording on a sign that would be placed
in our association entrance.
Bobby Graham received a letter from our association
stating that the possibility of the two associations
merging. While we were in favor of discussing,
it was felt that their association needed
to meet with their lawyers to determine if
there were any legal obstacles that would
prevent this merger before any serious discussions
could occur. Bobby will contact their officers
to relay our concerns. The board felt that
there is not a quick and easy solution to
this request.
Adjourned
The next meeting was set for April 26, 2008
for 10:00 AM at Tom Pfaffl's residence.
Meeting was adjourned.
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