Minutes of the Pinnacle Mountain P.O.A. Board
Meeting January 21, 2006
Members Present: Tom Pfaffl, , Ronnie Styles,
Robert Graham, Cindy Maddox, Mark Smith,
Frank Stroman, and Architectural Committee
Chairperson Robert Johnson
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Secretary's Report
The minutes for the board meeting held on
October 15, 2005, were approved as written.
Treasurer's Report Jul 2005 through
June
2006 Income Expense
Homeowners dues 30,050
Fees, meetings & website 779
Road Insurance 480
Grading and Ditches 840
Gravel 2565
Pinnacle South 2190
Tree Cutting 400
Total Expenses 12,668
Interest Income 159
Net Income 17390
Banking Accounts
Checking 1682
BB & T CD's 30,333
Total Checking and Savings 32,015
Accounts Receivable 700
Total Current Assets 32,715
Road Committee
Maintenance Budget 2006 17,512
Expenditures through 12/6/05 11,409
Remaining Balance 6,103
Pinnacle South 2006 Budget 4,500
Expenditures to date 2190
Remaining Balance 2,310
Special Assessment Budget 2006 13,012
Expenditures to date 6,220
Remaining Balance 6,792
Approximately $1,000 for removal of a large
tree and road repairs due to the fallen tree.
The board voted to classify this as an emergency.
Therefore, if the road committee needs extra
money for maintenance this fiscal year, up
to $1,000 will be approved by a voice vote
of the board.
We have a new quote for the work above the
concrete strip. The total for the new work
is $6,261 ($4505 excavate fill and culverts
plus $1756 gravel ballast and hay). The original
quote for $4,936 ($3,500 excavation fill
and culverts plus $1,436 gravel ballast and
hay) was developed in February of 2005. Since
the February 2005 quote, the cost of materials
has increased. It was also decided to include
some needed culvert extensions and widen
the road. By eliminating the purchase of
the concrete barriers and rip rap from the
special project budget, we will be able to
cover the increased cost of this project
without exceeding the budget.
Mark Smith wrote a letter to Joseph Reynolds,
the owner of the Chalk Lake Development,
requesting the option of improving the road
that connects Pinnacle Parkway to Chalk Lake
at our expense to insure the road is safe
for use by emergency vehicles. We are in
no way requesting an easement or committing
to any financial obligations. The board approved
the sending of the letter.
We have received a written proposal from
Pinnacle South itemizing all future roadwork
on Pinnacle South developed by Merrill Grading.
We also received two invoices from Pinnacle
South totaling approximately $1,750. Mark
will draft a letter for Bobby Graham to be
sent to Allen Buitekant reiterating our position
that we have budgeted a maximum of $4,500
per fiscal year for road maintenance on their
association's section of Pinnacle Parkway.
Those dollars are being contributed on a
purely voluntary basis.
An association member has volunteered to
work with the union Mills Fire Department
to insure the Chalk Lake dry hydrant is in
working condition.
The Road Committee unanimously supports an
impact assessment fee of $1,000 with the
approval of building plans. The board felt
that this is an item that would need to be
discussed and voted on at the general meeting.
A successful clean Sweep was held on January
14, 2006 ridding the parkway of significant
trash/litter. We need to better publicize
this event next year. Pinnacle South stated
that they could commit 6 households to this
effort next year.
Architectural Committee
A final version of the architectural guidelines
was provided. There will be a $250 security
deposit with the approval of each new building.
Robert Johnson will be in charge of developing
an official association receipt that will
also list the type of road damages that would
require the forfeiture of all or parts of
the security deposit.
Fire Restrictions
During the last month there was a grass fire
on the mountain that was extinguished by
association members. The board decided that
we needed to make association members more
aware of the dangers of any fire on the mountain.
Tom Pfaffl will draft a letter to be sent
to all association members reinforcing our
"Burning Guidelines" and providing
some helpful hints to reduce the possibilities
of creating a dangerous situation.
Sprayer
Frank Stroman presented a cost breakdown
for purchasing a tank sprayer to control
weeds and/or salting the roads. The purchase
price is approximately $1,500 with a maintenance
and labor cost of approximately $700 for
two applications per year. The board suggested
that we also look into the availability of
renting a sprayer to test its effectiveness.
Frank will investigate this alternative.
Next Meeting
The next meeting will be at 10:00 AM on April
22 or April 29, at James Hardin's house.
Meeting Adjourned
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