Minutes of the Pinnacle Mountain P.O.A Board
Members
July 14, 2002
Members Present: Tom Pfaffl, Riley Ethington, Ron Styles,
Robert Frick, James Hardin, Robert Graham
Election of Officers:
All Officers were re-elected to their
current
positions:
President: Riley Ethington Treasurer
&
Road Commissioner: Ronnie Styles
Vice-President: Robert Graham Secretary:
Tom Pfaffl
Architectural Committee:
This is a special committee that will
be
guided by the Architectural Committee
Charter,
and our restrictions & covenants.
Phil
Saracin has volunteered to contact
our volunteers
and initiate the organization process.
The
volunteers are : Ron Maddox, Rick Easler,
James Hardin, Robert Graham, Bob Johnson,
Sandi McCaughan, Teresa Baum, Ginger
Stroman,
Russ & Marjorie Strickland.
Security Gate Discussion:
Options to open and close gate and
manage
access codes.
David McCaughan has volunteered to
join our
Security Committee.
Need to review required maintenance
on gate.
Need to discuss with Dave Robinson
the operation
of the gate.
Web Site:
People are pleased with the web site
and
we need to keep the information current.
Add information on Jim Torvinien for
gravel
delivery.
Payment to Lower Association for road
maintenance:
After much discussion, it was decided
that
a better way to manage the expenditure
of
our funds for road maintenance on the
lower
section based on performance and partial
payments was needed. The board approved:
$4,000 will be given to the lower association
for our share of maintenance for the
next
fiscal year (7/02-7/03).
$1,000 would be released on a quarterly
basis
starting with July of 2002. Prior to
approving
the release of the next quarter's funds,
we would require a record of expenditures
for grading & gravel for the previous
quarter. If our money was not spent,
all
or a part of the next quarter's money
would
not be released. Riley and Ronnie would
communicate
our policy to the lower association's
President
(Gary Peacock) and Road Commissioner
(Joe
Cunningham).
Email Addresses:
Tom will send an email to all we have
recorded
addresses to verify their accuracy.
We will
use the valid addresses to communicate
minutes
and news letters.
Bonding:
The three individuals that can handle
money
(Riley, Ronnie Styles and Robert Graham)
need to be bonded. Bobby Graham will
investigate
surety insurance.
Payment of Dues:
We do not have a valid billing address
for
Thomas Fleming, Lot Owner #68. Tom
will need
to check tax office to obtain a valid
address.
Road Engineer:
Ronnie and Tom will try to meet with
road
engineer during the next several weeks.
The
objective is to obtain county road
standards,
and also to get suggestions for improvement
of our gravel roads.
Phone Numbers:
We will include a list of board members
and
phone numbers in the association minutes.
Meeting adjourned. The next board meeting
will be on 12 October 2002 at 10:00am.
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