Minutes of the Pinnacle Mountain P.O.A. Board
Meeting....................................................... July 15, 2006
Members Present: Tom Pfaffl, Ronnie Styles, Robert Graham,
Cindy Maddox, Mark Smith, Frank Stroman,
and James Hardin
.
Election of Officers
Immediately after the general meeting
the
board met for the election of officers.
All
officers retained their current positions.
Robert Graham, President
Mark Smith, Vice President
Ronald Styles Treasurer
Tom Pfaffl Secretary
The next meeting was scheduled for
10:00
AM at Robert Graham's house on October
21,
2006. Meeting adjourned
Minutes of the Pinnacle Mountain P.O.A.
Board
Meeting October 21, 2006
Members Present: Tom Pfaffl, Ronnie
Styles,
Robert Graham, Cindy Maddox, Mark Smith,
Frank Stroman, and James Hardin
Treasurer's Report July 1, 2006 through
October
21, 2006 Income Expense
Homeowners dues 20,100
Fees, meetings & website 826
Road Insurance 480
Grading and Ditches 1035
Gravel 1238
Pinnacle South 1004
Dave Robinson's Road Maintenance 1285
Total Expenses 5,868
Interest Income 36
Net Income 14,569
Banking Accounts
Checking 11,393
BB & T CD's 20,907
Total Checking and Savings 33,744
Accounts Receivable 1,450
Total Current Assets 35,194
Road Committee Report
This year the committee will focus
on safety
issues. As a test case, a convex mirror
will
be placed at the switchback by Dave
McCaughan's
house to improve visibility from both
directions.
Reflectors will be placed at points
of extreme
drop-offs, red reflectors on the right
side
and blue reflectors on the left side
going
up the mountain.
Two members of the road committee have
tendered
their resignations because they are
concerned
they could be personally subject to
litigation
in the performance of their duties.
Mark
Smith introduced a motion for the association
to identify all association board and
committee
members so they will not personally
be responsible
for all litigation costs and expenses
that
might arise from the performance of
their
duties. Mark will work on final wording
of
this motion to be presented again at
the
next board meeting.
It is important that lot owners communicate
directly with board members or Road
Committee
members and not with contractors working
on the road. The contractors have complained
to the Road Committee. In some cases
they
are getting conflicting instructions
as to
the work they are doing for the association.
We have notified the contractors that
they
are only to take orders from the road
committee
members unless it is an emergency.
The committee is still having problems
getting
gravel delivered. Because the roads
are in
good condition, this is not a critical
problem,
but is a growing concern for the future.
Planning is being commenced for the
second
Annual Mountain Clean Sweep. The date
will
be announced shortly after the first
of the
year.
Other New Business
Russell Strickland is replacing Robert
Johnson
as chairman of the Architecture Committee.
One owner, who was only charged one
association
fee because part of his property was
needed
for the road projects, owned lots 1
and 7
on Pinnacle North. He has since sold
these
properties as a parcel to another owner.
Tom Pfaffl will check with the courthouse
to determine the legal documentation
filed
with these lots. The board will determine
how to handle the fees at the next
meeting.
A resolution is not needed until June,
2007.
The Queens Gap Development has blocked
our
entrance to the REMC rightaway. They
were
also attempting to purchase a property
in
our association. Robert Graham will
contact
Queens Gap as to the intentions for
the development
of their properties and the impact
on our
association.
The parking lot at the entrance for
Pinnacle
Parkway was becoming crowded because
of people
leaving their cars in the area for
extended
times. The lower associations put notices
on cars stating that cars should not
be left
overnight or may be subject to towing.
This
is not an acceptable solution to the
long
term parking problem. Robert Graham
will
talk with the lower association president
about this problem. Ronnie Styles will
talk
with Mr. Couch who is the actual owner
of
the property, which contains the parking
lot. The lot should continue to be
used for
short tem parking for members and guests.
The board approved a motion for repairing
well systems that has been damaged
as a result
of grading. We will purchase a number
of
supplies to be stored for emergencies.
Also,
we will pay members for their work
at a rate
of $100 for the 1st and 2nd hours and
$50
per hour thereafter. The work will
need to
be approved by a board member.
The board also approved the listing
of property
owner names and addresses (no phone
numbers)
on the website since this is public
information
that is available at the courthouse.
The
member information is only accessible
through
a pin number.
The association now pays for the website
on an annual basis. All information
that
is placed on the website needs to continue
to go through Cindy Maddox.
Mark Smith will follow through on obtaining
a credit card to facilitate the buying
of
supplies or the paying of contractors.
The
approval process for expenses will
not change.
Next Meeting
The next meeting is scheduled at 10:00
AM
at Ronnie Styles home on January 20,
2007.
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