Minutes of the PMPOA Board Meeting
March 9, 2002
Members Present:
Robert Graham, Jr.
Tom Pfaffl
Ronnie Styles
Riley Ethington
James Hardin
Secretary Report
The meeting was called to order by
Riley
Ethington, President. The minutes of
the
last board meeting (10/14/2001) were
approved
without changes.
Treasurer Report
October 1, 2001
Balance $26,711.58
Deposits 1,175.00
Expenses
Annual Premium Road insurance 362.00
Gravel 1,950.26
Road Scrape 2,695.00
Total Expenses 5,007.26
Net Balance as of 03/01/2002 $22,879.32
Payment of Annual Dues:
There are two lots that have not paid
their
dues Lot #16 owned by First Carolina
Bank
of Carolina, and Lot #23 which is in
a foreclosure
process. First Carolina Bank of Carolina
has been contacted, and they have agreed
to pay. Lot #23 is being researched
to determine
if a lien will be placed or an agreement
can be reached to pay the dues.
Ronnie Styles has requested that all
checks
for our annual dues be made payable
to Pinnacle
Mountain Property Owners Association
or PMPOA.
Road Commissioner Report
Maintenance:
Upper Section --Gravel has been ordered
for
the upper section of Pinnacle Parkway
and
the map for placing the gravel has
been sent
to the providing company (Dalton Brothers).
However, since there has been limited
and
sporadic delivery of gravel to our
roadssince
Sep 2001, Ronnie will start to look
for other
gravel sources.
Middle Section --We have reached an agreement with Dave
Robinson to pay ½ the maintenance on
his
middle section of Pinnacle Parkway.
Lower
Section -- Concerns regarding maintenance
of thelower section of Pinnacle Parkway
were
raised. Riley will set up a meeting
with
the road commissioner and President
of Pinnacle
Ridge South to discuss issues and identify
solutions.
Improvements:
Ronnie has agreed to contact the Rutherford
County road department for
assistance in recommending improvements
to
the steep concrete strip section of
Pinnacle
Parkway. Our board views this section
of
our roads to be the most difficult
and dangerous
to drive.
Guard Rails:
There is a safety concern regarding
sections
of our roads with steep drop-offs.
Some of
these drop-offs have trees close to
the road
that would prevent a vehicle from rolling
down the mountain; however, there are
several
sections that do not have anything
to prevent
a vehicle going over the side and down
the
mountain. The board approved the purchase
of ten concrete barricades to be installed
on Pinnacle Parkway at the curve just
beyond
lot #23. These concrete barricades
will cost
$120 each including installation, and
they
have a natural rock appearance. Reflectors
may also be installed.
Stop Signs:
Stop signs have been purchased and
they
will be installed on Double View and
Pinnacle Lane at their intersections
with
Pinnacle Parkway.
Road Standards:
We still have issues regarding standards
for our roads.Dave Robinson the man
who developed
part of Pinnacle Parkway -- helped
Rutherford
County develop standards for subdivisions.
Tom Pfafflwill contact Rutherford County
regarding this subject and forward
any information
to Ronnie Styles, our Road Commissioner.
Architectural Committee Report:
There has not been a formal meeting
of the
architecture committee, but the building
plan for
Lot #60 was approved. Bobby Graham
will contact
the Building Permit office in Rutherford
County to determine if we can be promptly
notified when new permits are being
requested
for any lot in our association. It
is in
our restrictions and covenants that
all building
plans be reviewed and approved prior
to construction.
Property Security
Riley has met with Conner Computer
Consultants
and the 1st option for a RF surveillance
network was not technically feasible
at this
point in time.However, Riley and James
Hardin
have contacted Dave Robinson the owner
of
the yellow gate and they discussed
the use
of this gate to provide additional
security
for our property owners. Riley and
James
will prepare a proposal for the use
of this
gate to be votedon at our annual meeting
in July.
Corporation By-Laws:
A major portion of the meeting was
spent
on reviewing and approving our corporations
by-laws. All attending board members
voted
and signed the copy of the by-laws
with the
needed revisions. The revised by-laws
with
the approval signatures will be sent
to our
lawyers office for filing. Any property
owner(s)
whose name is on the deed is an association
member and can participate in any association
activity. However, only one vote per
lot
will be allowed. It will be the responsibility
of the Secretary to identify the property
owner that will be designated to represent
a lots joint vote (if applicable) at
any
voting assembly. The approved by-laws
will
be posted on our web-site, and any
member
can request a copy of our by-laws from
any
board member.
New Business:
Surety bonds: Robert Graham will determine
the cost and procedure to bond any
board
member that participates in the management
or disbursement of our associations
assets.
CPA:
Ronnie Styles will conduct a search
for a
CPA to represent our association. The
minimum
responsibilities will be to prepare
and file
our annual tax returns, advise the
board
on fiscal issues, and to conduct an
audit
when requested.
Budget:
Each board member has been asked to
prepare
his or her proposed budget for Fiscal
Year
2003. Each budget will be discussed
at our
next board meeting, and a proposed
budget
will be available for review by our
members
at the next annual meeting in July
2002
Board tenure:
Any board member who wants to leave
the
board or change their duties should
notify
Riley no later than the May 11th board
meeting.
Future meetings:
The next board meeting will be held
on May
11, 2002 in preparation for the annual
meeting.
The annual meeting will be held on
July 13,
2002 at the Gilkey Community Center.
Association
members will be asked to let the board
know
if they will be attending
our next annual meeting. If we have
enough
members attending, we will cater a
barbecue
luncheon to be served immediately after
the
meeting.
Meeting adjourned.
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