Minutes of the Pinnacle Mountain P.O.A Board
Members
Members Present:
Tom Pfaffl
Riley Ethington
Ron Styles
Mae Hill
Secretary s Report
The meeting was called to order by Riley
Ethington, President. The minutes of
the
last board
meeting (03/09/02) were approved without
changes.
Treasurers Report
Payment of Annual Dues: First Carolina Bank
of Carolina has paid our FY02 dues
for lot
#16.
Lot #23 has been sold and will be settled
at closing. No other dues are outstanding.
Road Commissioner
Maintenance:
Upper Section we have acquired a new gravel provider (Jim
Torvinen in Rutherfordton), who
has provided good service and has applied
approximately 475 tons of gravel. There
is
approximately $3,000 more gravel to be applied
in the next month. This is catch-up work
needed to improve the quality of our roads.
We are hopeful that we have found a reliable
vendor and can get on a regular maintenance
schedule in the future.
Lower Section -- Riley and Ronnie Styles
have both met the road commissioner
and President
of Pinnacle Ridge South to discuss
issues
on the lower section. The lower section
will
better document their needs and the
maintenance
provided by our supporting funds. We
will
need to determine the appropriate level
of
funding in the next fiscal year.
Guard Rails: The board previously approved the purchase
of ten concrete barricades to be installedon
Pinnacle Parkway at the curve just
beyond
lot #23 at a cost $120 per barricade.
With
our new gravel provider, this has increased
to $180. We will go ahead with this
purchase.
Architectural Committee
There was no formal report from the architecture
committee. The board feels that this
is an
important issue, since it affects all
of
our property values. The board is asking
for more participation in this committee
from association members. The feeling
of
the board is that this should be an
association
member function (may or not may include
board
members), but the committee would need
to
report activities to the board and
obtain
board approval for formal policy changes.
We have only a general statement about
outsides
of homes but there are other issues
such
as culverts, gates, etc. This issue
will
be discussed at thegeneral meeting
in July.
Property Security
Property security is an issue we would like
to pursue in the next fiscal year.We
have
contacted James Robinson and we have
his
permission to use the yellow gate and
upgrade
its capabilities as needed.
Ideas discussed ranged from a simple
keypad
system with each owner being responsible
for his
code to more complicated schemes that
included
phone lines and surveillance cameras.
It
was
agreed that we should proceed cautiously
with this system, moving into a relatively
inexpensive and simple system that
can be
upgraded to provide a more secure development
as we find out the things that work
best
for our association. This will be discussed
in more detail at the general
meeting. James & Riley will prepare
a
proposal for the use of this gate to
be voted
on at our general assembly in July.
CPA
We are continuing talks with a CPA for at
least a yearly audit. We will probably
need
Quick Books to record all of our information.
New Business
Budget: We had an extensive budget discussion
for our next fiscal year.Roads
(our maintenance and the funding for
Pinnacle
South) will require most funding. We
also
agreed that we would like to keep any
balance
as of our June 30th balance in an emergency
fund and add to this fund each fiscal
year.
The five categories of expenditures
include:
Roads
(gravel, grading & Pinnacle South),
Emergency
Funds, Administrative(Newsletters,
mailings,CPA),
Miscellaneous (Annual Meeting &
Legal
Fees) and Projects (Security, switchbacks,
guard rails). A more detailed budget
proposal
will be presented at our general meeting.
Property Association Meeting
The general property association meeting
will be held on July 13th at the Gilkey
Community
House starting at 11:a.m. A lunch will
follow
the general meeting. The board will
provide
the meats, bread and soft drinks. Each
lot
owner planning to attend will be asked
to
bring a covered dish and/or dessert.
According
to the surveys returned so far we are
expecting
25-30 lot owners with 60-70 people
attending.
A board meeting will be held after
the general
meeting.
The notice and agenda for the meeting along
with the request for the payment of
association
dues will be mailed the first week
of June.
Meeting adjourned.
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