Minutes of the Pinnacle Mountain P.O.A. Board
Members Present: Tom Pfaffl, Riley Ethington,
Ronnie Styles, Robert Frick, James Hardin
Secretarys Report
The minutes of the board meeting on July
14, 2002 were approved as written. Four items
were
mailed to all association members (Minutes
of Association Meeting, Minutes of Board
Meeting,
Budgets, and Quarterly Newsletter). 37 association
members are now receiving all correspondence
by e-mail, with the remaining 63 members
receiving mailed printed documents.
Treasurer's Report
The amount of money in CDs will be reviewed
quarterly and adjusted according to our needs.
There are 7 property owners who have not
paid their fees for this year. Registered letters have been sent requesting
payment of fees ($250.00) by
the end of October 2002 or the board will
initiate proceedings for placing a lien on their property. Also, the board
has requested that our CPA attend the
next board meeting to advise us on
financial
planning and tax related issue
Road Commissioner
The next order of gravel is targeted for
the lower portions of Doubleview and the
end of Pinnacle Parkway. Our road maintenance
strategy continues to focus on two objectives:
-maintenance and required improvements for
safety and accessibility.
-long-term improvements that will reduce
the overall maintenance costs.
These objectives include not only our associations
roads, but the switchbacks that are maintained
by the lower association. Progress towards
these objectives has been difficult. To help
support our road objectives, the board has
approved the creation of a Road Committee.
This committee will be chaired by our Road
Commissioner. The board will be soliciting
association members who can commit their
time to help attain
our road maintenance objectives. Once the
leaves are off the trees, Ronnie will identify
where to
place additional barriers on our roads. Because
of the cost of delivery, there is a 10 barrier
minimum order for installation and delivery.
We also discussed contractors contributing
towards
road maintenance, but rejected this idea
the expense would be charged back to the
property
owners who are contracting their services.
However, we feel that if damage to the road
by a
contractor was excessive or exceptional in
nature, we would ask for retribution. Riley
will notify
George Reed, the person who made this suggestion
at the last general meeting, of the boards
decision. Another quarterly payment of $1,000
is due to the lower association for our share
of
their road maintenance. However, we have
not received an expense report regarding
the 1st
quarters payment. Our Road Commissioner will
propose to the lower association that we
place
gravel on the switchbacks while the roads
are wet. Four loads should cover the switchbacks,
and we will deduct the payment for this gravel
from the 2nd quarters payment
Budget Review
At this time we are approximately $1,500
under budget. The name of our Emergency Fund
has
been officially changed to Reserve Fund to
more appropriately describe the use of these
funds.
Security
Dave McCaughan, James Hardin, and Riley Ethington
will discuss options with Dave Robinson
regarding the use of the yellow gate, evaluating
its condition, the need for an additional
keypad,
and backup power to the gate.
Other Items
Phil Saracin has asked to be relieved of
his duties to organize our Architectural
Committee. Riley Ethington will contact our
remaining volunteers and discuss options
for moving forward. During this transition
period, all architectural issues, questions,
or plan approvals can be sent to any one
of the board members.
Phil has made a suggestion for developing
a recipe book for the mountain with an expected
expense of $200.00. While this is a good
idea, the board feels that we need to determine
if our
members would support this initiative. We
feel that this is a great topic for our next
general meeting, orwe could determine interest
via our newsletter. A letter will be sent to Pinnacle Parkway
lot # 4 explaining that the placement of
their satellite dish violates our association
covenants & restrictions, and it will
need to be moved. Tom Pfaffl will draft and
mail this letter.
Next Meeting
January 18, 2003 10:00 a.m. at Tom Pfaffls
house.
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