Minutes of the Pinnacle Mountain P.O.A Board
Members
October 13, 2001
Members Present:
Robert Graham, Jr.
Tom Pfaffl
Ron Styles
Riley Ethington
Mae Hill
Robert Frick
James Hardin
Secretary `s Report
The meeting was called to order by Riley
Ethington, President. The minutes of the
last board meeting (7/14/2001) were approved with one change. The amount
approved for road maintenance was $3,000
and not $2,000 as stated in the original minutes.
Road Commissioner
Ron Styles reported that little has been
accomplished regarding maintenance of the
steep section of the road. Two firms have been contacted but have not shown
any real interest. We need to continue to
work on a solution for this section of the road, and if necessary, fund
an engineering firm to develop some options
for us. Riley submitted a document from the North Carolina Transportation
Department defining the standards for North
Carolina Public roads. We agreed that we need standards for our
development's roads, which meet or exceed
the North Carolina standards to include such items as safety, amount and
types of gravel, level of inclines and intersection
of the road with private driveways. Tom Pfaffl will work with Ron
to review the North Carolina standards and
make suggestions for our own roads. Ron also received estimates for large
concrete rocks which can range from $55-$90
to be placed in sections that might otherwise require guard rails
for safety purposes. The board approved an
annual liability insurance premium of $362.00 to R. Stanford Webb Agency
for PinnacleParkway, Pinnacle Lane, Doubleview,
and Tuck Back
Cove roads.
Maps for the development
Tom Pfaffl has obtained copies of plats for
Phase I thru Phase V from the courthouse.
Web Site
Everyone needs to review the current web
site and make any suggestions. In addition
to our board minutes, we will also includea copy of the Covenants &
Restrictions for our development, and our
Phase I through Phase V plats. Robert Frick will check into establishing
a secure section of our web site for association
member access only. Our web site address is: http://mypeoplepc.com/members/thefricks/pinnaclemountainpropertyassociation/index.html
Newsletter
Phil Saracin has volunteered to be our editor
and publisher for a quarterly association
newsletter. Robert Frick has donated a newsletter publishing software
package that Phil can use to prepare our
newsletter. The board has approved the establishment of a quarterly
association newsletter.
Lawyer
Our incorporation lawyer, Gene Mitchell,
has provided the Articles of Incorporation
and the by-laws for the
Association. We are now filed as a non-profit
North Carolina corporation with Gene Mitchell's
Spindale address listed for our place of business. The Articles
of Incorporation as drafted by Gene Mitchell
were approved as written. However, the pre-packaged by-laws must be
tailored to meet the Pinnacle Mountain Association
requirements. We have elected to restrict our by-laws to
only defining our
association's membership, meeting, and board
of director processes. We will have junior
bodies of law called Policies and Resolutions that will be the controlling
regulations that govern our association's
conduct. There will be a separate board meeting at Robert Frick's house at
11:00 a.m. on November 3, 2001, to start
reviewing the by-laws. We also agreed that we would not establish a special
mailing address for the association. At the
current time, the President will keep a copy of all official papers for the
association including the Corporation Book;
however, in the future these documents may be transferred to a lawyer's
office, safety deposit box, or etc.
Architectural Committee
Robert Frick, James Hardin, and Mae Hill
will assist Robert Graham Jr. in developing
Architectural Policies. This Architectural Committee is an interim committee
that will help to define the process and
procedures for the approval and enforcement of architectural issues as
established in our Covenants & Restrictions,
Policies, or Rulings. At our next general election, new Architectural
Committee members will be elected. It is
important that anyone starting to build on his or her lot contact any member
of the Architectural Committee.
Property Security
Riley submitted a security project proposal
for the board's review.
PMPOA Project: Security
Prepared by: Riley Ethington
Date: 10/10/01
Background:
In the last several months, we have had at
least three occurrences of personal property
thefts on our mountain. As more homes are constructed, our mountain
community becomes a bigger target for thieves.
Many of our property owners live out of state, and several have
expressed a desire to view the mountain via
a camera from either their private home or a community camera set up on the
mountain.
Proposal:
Determine the feasibility of utilizing the
existing security gate to control access.
Establish a camera surveillance system that
would monitor and record any activity at
key points on our common property roads. Develop a communication process
that would allow a camera to be accessed
via our association's web site.
Action:
Riley has contacted Conner Computer Consultants
located in Rutherfordton. They are developing
a feasibility and cost analysis of the following requirements:
Establish a communication network on the
mountain that utilizes RF technology - no cables required. Surveillance
cameras are of commercial grade with all
weather capability. Also, they must have IR capability for low light operations.
All surveillance activity must be recorded
to an off-site location. Any property owner could access a camera
via our web site. The view must be in a real-time
video stream. Communication to the mountain network via
satellite. The network would have the capability
of allowing property owner's to access his or her private camera
or security system via our web site. James Hardin and Riley will approach Mr.
Robinson regarding the use of the access
gate for our association. (Mr. Robinson, who lives in the glass house
on the mountain next to us, bought and installed
the access gate. Riley states that although Mr. Robinson owns the
gate, he cannot lock the gate without us
having access codes. Hopefully, there is a way to turn this into a win-win
situation for Mr. Robinson and our association.)
Issues and Concerns
We have in the last year received eight letters
or emails from property owners requesting
information or expressing issues/concerns. Each letter or email was
answered directly by a board member. The
categories are:
Road Maintenance 2
Architectural Policies 1
Administrative 5
An important point discussed was the responsibility
of each board member to respond and resolve
any issue or request made by a member of our association.If
the individual board member cannot resolve
the issue, he or she should seek the help of other board members.
The board member should document all aspects
of any request.
Meeting adjourned
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