Minutes of the Pinnacle Mountain P.O.A
Meeting
July 14, 2007
Call to Order:
President Robert Graham called the
meeting
to order. The secretary, Tom Pfaffl
reported
that 18 property owners were present,
and
we had received 15 proxies. A total
of 20
property owners and/or proxies are
required
for a quorum.
With his opening remarks, Robert thanked
the board members for their work throughout
the fiscal year and expressed special
thanks
to the Road Committees for the progress
made
this year. Wit the recent improvements
by
the lower association and the bushwacking
ordered by the road committee, the
roads
seem to be in the best condition since
our
association was formed.
Secretary's Report:
The minutes for the general membership
meeting
on 7/15, 2006 were reviewed and approved.
Road Committee Report: (Mark Smith,
Chairman)
Mark thanked members of the committee;
Robert Frick
James Hardin
Cindy Maddox
Ron Maddox
Frank Stroman
Special thanks to Cindy Maddox since
she
meets with all of the contractors and
supervises
their work. Dave McCaughan also retired
from
the committee after many years of dedicated
work.
The road committee meets monthly and
"resident"
members maintain daily vigils over
our roadway.
This year the committee placed emphasis
on
the ditches, grading and addition of
gravel.
With the continued increase in the
cost of
gravel and labor and a frozen budget,
the
committee accomplishments were significant.
There is a wait time of 8-10 weeks
for the
delivery of gravel. Costs are continuing
to increase as we are competing with
others
for gravel delivery.
One large profile project recently
completed
engaged BRS Landscaping & Grading
to
cut/trim/bushhog all of our ditches
and road
shoulders to approximately six feet
from
the gravel. We are pleased with the
results,
which have improved the safety and
visibility
of our roads.
The committee has begun installing
reflectors
at strategic positions on the road
to greatly
improve safety on foggy, low visibility
nights.
A "parabolic mirror" will
be installed
at the base of the concrete strip in
front
of Dave McCaughan's house to allow
traffic
from each direction to have a clear
view
of the road beyond the switchback.
A Second Annual Mountain Clean Sweep
was
held in February 2007. The workday
resulted
in the removal of trash, litter and
trees
and vegetation growing in road right
of ways
and ditches. Thanks to all of the families
that participated.
Treasurer's Report: (Ronnie Styles)
Fiscal year 2006 income
Homeowners dues 21,100
Interest Income 175
Total Income 30,485
Major Expense:
Administrative & Insurance 1,497
Pinnacle South 4,500
Grading 3,690
Gravel 6,173
Dave Robins (tree cut) 475
Mirror and Reflectors 394
Roadway Mowing 3,200
Drains & Ditches 810
There was a net income of $535 for
fiscal
year 2007. As of the end of fiscal
year 2006,
the association has current net assets
of
$21,160 contained in Certificates of
Deposits
and its checking account.
There was also a discussion to have
line
items in the financial report for all
credit
card usage. The credit cards were authorized
for making timely payments to our contractors.
It was finally decided that the monitoring
of credit card usage was a function
of the
board and too complicated to be included
in general reports. We would continue
to
produce the summarized reports as part
of
the minutes to all association members.
New Business
Pinnacle South Road Maintenance
The Pinnacle South Association has
all new
board members. They used up all of
the allotted
$4,500 for road maintenance in fiscal
year
2007. They also have improved condition
of
their portion of Pinnacle Parkway.
Robert
Graham reported that the Pinnacle South
has
requested an annual increase of the
annual
road maintenance budget from $4,500
to $5,000
and also asked for an additional annual
amount
of $600 for maintenance of the area
surrounding
the front gate. There was a very lively
discussion
concerning whether the association
is efficiently
using the funds provided. A motion
was made
from the floor to approve the additional
amounts for fiscal year 2007. The motion
was narrowly approved by a 17 to 16
vote.
It will still be the responsibility
of the
board to approve all payments and monitor
the results of the spending. The additional
expenses incurred by the approval of
this
motion will be taken from the reserve
fund
if necessary.
Fiscal Year 2007 Budget Review
. The proposed budget for fiscal year
2008
remained identical to the fiscal year
2007
budget. As noted above, any increases
due
to the approval of the allotments for
the
lower association will be taken from
the
reserve fund.
Road Maintenance
Gravel 8,700
Lower association 4,500
Grading 2,700
Ditches 1,440
All Other 1,142
Total 18482
Administrative 694
Miscellaneous
(Annual Mtg, prof. Fees, Insurance)
1,280
Total Budget 20,456
Expected income 20,500
The budget does not include the addition
of any money to the Emergency Fund.
The budget
was approved as presented. With the
approval
of the budget, fees for fiscal year
2008
will remain at $250, $200 if paid by
August
15, 2008. It was also noted that it
is becoming
extremely difficult to stay within
the current
budget. The approval of the fiscal
year 2009
budget and the association fees will
occur
at the next general meeting in July
of 2008as
approved.
Concrete strip
There was a discussion from the floor
concerning
the portion of Pinnacle Parkway containing
the concrete strip. This is generally
the
most hazardous portion of the road
and the
most difficult to maintain. At various
times
different solutions for improving this
area
have been discussed but no action has
been
taken. A detail motion was made by
Riley
Ethington, which was seconded and approved.
The motion is follows:
-It is the responsibility of the road
committee
to research and recommend options for
improving
this area.
-At least two different options with
the
associated costs are to be identified
for
the board.
- The board will make its recommendation.
All findings and recommendations will
be
presented to the
General assembly within 6 months (approximately
1/16/2008)
Election of Board Members:
A motion was approved to retain all
current
board members.
Meeting Adjourned
The meeting was adjourned so all members
could enjoy the annual barbecue lunch.
Officers & Chairpersons:
President: Robert Graham (843) 553-5940
rngrahamjr@bellsouth.net
Vice President
& Road Committee Chairperson Mark
Smith
(803) 779-7935 MarkASmithLaw.com
Treasurer: Ronnie Styles (864) 877-2860
r8544@mindspring.com
Secretary: Tom Pfaffl (803) 798-3865
tpfaffl@yahoo.com
m
Architectural Committee Chairperson:
Russ
Strickland (704) 786-9025 rwstrick@vnet.net
Other Board Members:
James Hardin (803) 432-9811 jamesahardin@bellsouth.net
Cindy Maddox (828) 287-3374 maddoxfour@juno.co
Frank Stromon (828) 288-1702 CCS7@bellsouth.net
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