Minutes of the Pinnacle Mountain P.O.A Meeting ...............................................................July 18, 2008
Call to Order:
President Robert Graham called the meeting to order. The secretary, Tom Pfaffl reported that 15 property owners were present, and we had received 13 proxies. A total of 20 property owners and/or proxies are required for a quorum.
Secretary's Report:
The minutes for the general membership meeting on 7/14, 2007 were reviewed and approved as read.
Road Committee Report: (Mark Smith, Chairman)
The committee stayed on budget for fiscal year 2008. This was done in spite of rising of fuel and gravel. The committee continued to implement the installation of reflectors on more areas of the road as needed. They continue to look for better and more cost effective reflectors as this process is continued.
There is an ongoing project to develop the language for signs relating to the use of unregistered or uninsured vehicles on our roads. Our insurer has informed the board that the insurance policy does not cover accidents involving uninsured or unregistered vehicles on our roads. The sign is necessary so that all persons driving on our private roads are aware of this restriction.
Mark also noted some property owners have done work on their own to improve the roads such as cutting near the roadside or sweeping the concrete strip (Thanks Mike Radtke)
Mark reviewed the progress on the concrete strip as outlined in the motion during the general meeting held on July 14, 2007. Mark first outlined the problems associated with the project, which included:
-difficulty in measuring the exact location of the easement
-where any expanded roadway might infringe on homeowner properties
-difficulty in both contacting contractors and obtaining reliable cost estimates and /or viable solutions
(APAC had provided previous estimates but has not returned current calls)
-the effects of cascading water on the present properties and homes near the roadway.
-there was no money in the budget as may be needed for lawyers, surveyors and engineers.
Previous recommendations from an engineer had stated that an all blacktop or a half-and-half black top/gravel solution would not work. Based on all of the problems with the project, the committee told the board that there was not an immediate cost effective solution and recommended to the board that the concrete strip be maintained under the current plans, which was approved at the last board meeting.
This report was met with some disagreement and a lot of discussion. After discussion, Bobby Graham stated that further discussion and any motions on this subject would be covered in the Old Business portion of the meeting.
Architectural Committee Report (Russ Strickland)
There are no new construction applications for the committee to approve. Discussions need to be started with James Bowling regarding plans for building on his property. Russ will continue to be active in this position. All Property owners were reminded that complete plans for building and roadways are needed for this committee to function properly.
Treasurer's Report: (Ronnie Styles)
MOVED TO THE MEMBERS ONLY PAGE
Safety Committee Report (Riley Ethington)
The immediate focus is on discussions with Queens Gap concerning road access for emergency vehicles and the possible use of their water supply for fire fighting purposes. Queens Gap has city water for their development.
The safety committee will be involved in all safety issues on the mountain. Riley hopes to get information to the members in areas that many of are members are unfamiliar with such as poisonous snakes and other wildlife on the mountain. The hope is to publish a quarterly newsletter to be distributed with the board minutes.
Old Business
After much discussion, a new proposal for the concrete strip project was unanimously approved. The proposal established a committee to contract/hire an engineer to develop options for improving the concrete strip roadway. The area of the road extending from the property owned by Ronnie Styles to the property owned by William Greene was included in the proposal. The committee will be headed by Riley Ethington and include Mark Smith, Ron Maddox and Ann Whitehead. The committee will have a budget $5,000. Any additional funds would need to be approved by the board. The additional funds for this project will be obtained from the current reserve fund. All of the money spent on this project in fiscal year 2009 from the emergency fund will be replaced by increasing next year's dues. For example, if $5,000 is spent on this project, the annual dues for each property owner will increase by $50.00. The funding for actual cost of any upgrades to the roadway would need to be presented to the association for approval.
New Business
Fiscal Year 2009 Budget Review
MOVED TO THE MEMBERS ONLY PAGE
Election of Board Members:
A motion was approved to retain all current board members.
Meeting Adjourned
The meeting was adjourned so all members could enjoy the annual barbecue lunch.
Officers & Chairpersons:
President: Robert Graham (843) 553-5940 rngrahamjr@bellsouth.net
Vice President
& Road Committee Chairperson Mark Smith (803) 779-7935 MarkASmithLaw.com
Treasurer: Ronnie Styles (864) 877-2860 r8544@mindspring.com
Secretary: Tom Pfaffl (803) 798-3865 tpfaffl@yahoo.com m
Architectural Committee Chairperson: Russ Strickland (704) 786-9025 rwstrick@vnet.net
Other Board Members:
James Hardin (803) 432-9811 jamesahardin@bellsouth.net
Cindy Maddox (828) 287-3374 maddoxfour@juno.co
Frank Stromon (828) 288-1702 CCS7@bellsouth.net
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