President's Notes:
If you missed the yearly meeting you missed good company - lots of good food - and a healthy discussion at our business meeting. We did succeed in getting quite a lot done as you can tell from the newsletter.
I would like to thank all who attended the meeting for their inputs and patience in the process of the meeting. A big THANK YOU to the Board and the members of the committees for all the hard work performed this past year.
Welcome David Whitehead and Robert Frick to the board of directors.
Your president,
Robert Graham
Minutes of the Pinnacle Mountain P.O.A Meeting
July 25, 2009
Call to Order:
President Robert Graham called the meeting to order. The secretary, Tom Pfaffl reported that 33 property owners were present (largest ever turnout), and we had received 27 proxies. A total of 20 property owners and/or proxies are required for a quorum.
Secretary's Report:
The minutes for the general membership meeting on July 18, 2008 were reviewed and approved as read.
Architectural Committee Report (Russ Strickland)
There are no new construction applications for the committee to approve. There are two remodeling projects approved and in progress. The two remaining members of the Architectural Committee are Jane Whitehead and Richard Baum It will be their responsibility to elect a new chairperson and solicit 1-2 new members.
Treasurer's Report: (Ronnie Styles)
Fiscal year 2006 income
Homeowners dues 27,700
Interest Income 649
Total Income 28,349
Major Expense:
Administrative & Insurance 2,481
Pinnacle South 5,600
Grading 3,850
Gravel 5,860
Bush Hogging 2,600
Road Signs 344
Drains & Ditches 950
Snow removal 200
Engineering (Special Road Comm 2,750
Total Expense 24,635
There was a net income of $3,784 for fiscal year 2009.
As of the end of fiscal year 2009, the association has current net assets of $26,110 contained in Certificates of Deposits and checking accounts. This amount also included $2,970 in accounts receivables (uncollected dues for fiscal year 2009. Some of these properties are in foreclosure and the dues may never be paid.
Special Road Committee Report (Riley Ethington)
A full report was sent to all members of the association. For the survey included in this report, of the 27 respondents (28%), 15 were for continuing the project, 11 were for stopping the project and 1 did not have enough information.
Summary of the Proposals:
Watermark Engineering provided a quote that would replace the concrete strip with BST and reducing the slope from 25% to 20%. The cost for the concrete strip was $43, 195 and the Green Hill Section was $49,545. The Sisk proposal was from a construction company and would only involve grading and slightly rerouting the road to reduce the slope to 18%. The cost for the concrete strip was $35,175 and the Green Hill Section was $29,875.
The committee they did not feel that they had enough information to bring the project to the General Assembly for a vote. The Committee recommendations were:
A) The road committee is tasked with the responsibility to identify the best proposal considering easement, implementation, and best construction practices.
B) B) The board of directors is tasked with identifying funding options and strategies that include property assessment, low interest loans and federal state or county grants.
C) These findings are reported to the 2010 General Assembly.
Special Report from Mark Smith
Mark Smith made observations from his involvement of the Road Committee and Special Road Committee projects. The main points were:
A) Costs are an estimate and could significantly exceed the estimate.
B) BST may be more dangerous during freezing weather. Erosion and water runoff could be problems.
C) The proposal would require the purchase of lots or portion of lots for right away.
D) Reducing the slope would de-stabilize the road, Unknown problems because there is no knowledge of the conditions under the current surface.
E) BST has a projected life span of 10 years and unknown damage from heavy or track vehicle traffic.
F) We would still not meet North Carolina current road standards.
Safety Committee Report (Riley Ethington)
Expect to devote more attention to this in the future. Current activity centered on emergency vehicle and the use of Queens Gap facilities (Water and roads). The Emergency Units at Hickory Nut Gorge service the association, which is a minimum of 25 minutes from the base of the mountain, depending on county road conditions. Ambulances have been on the mountain, but drivers were not comfortable driving our roads. The type of vehicle that would respond to a call depends on what is available at the time of the call. We will hope to get an actual test of the use of the emergency vehicles. We have made a survey of the 911 house numbers. Only three houses did not have an address visible from the road.
Quarterly newsletters will be used this year, hopefully to coincide with board meeting minutes. All members were solicited to provide information to Riley.
Road Committee Report: (Presented by Frank Stroman)
Cindy Maddox is the new Road Committee Chairperson. Cindy and Frank will be monitoring the vegetation and growth on the roadways. As part of this year's budget, one bush hogging operation was removed from the budget to keep expense within the expected revenues.
It was also mentioned that property owners should not question the contractors on the roadways but to bring those concerns directly to the Road committee.
New Business
Fiscal Year 2009 Budget Review
. The proposed budget for fiscal year 2009 was reviewed. The budget for fiscal year 2010 was developed at the last board meeting. Two changes were made and approved by the General Assembly. $50 was added to the cost of annual meeting due to an increase in fees for the community house and $500 was removed from Professional fees because it was duplication with Lawyer fees. The revised budget is attached
Mike Newman's Email
An email from Mike Newman to Tom Pfaffl was read in its entirety. A copy is attached. None of the motions were made. A motion from the floor was approved to accept the email as information.
Special Road Committee Project
A motion was made from the floor to stop the Special Road Committee project as defined at the General Assembly meeting in 2008 and to not approve any special road assessment at this meeting. Forty-eight member and proxy votes were in favor of this motion.
Elections of Board Members
Two separate motions were made and accepted unanimously. The first motion was that all current board members be retained. The second motion was that David Whitehead and Robert Frick be added to the board.
Uninsured/Unlicensed vehicles
Questions arose concerning the form people were asked to sign regarding the use of unli9censed and uninsured vehicles on the association roads. A motion was made to disregard this form and use the existing covenants and regulations. This was defeated 30-22. A second motion was made and approved to take the statement to our insurer and get the exact wording needed to regulate the use of these vehicles and to insure our current policy will cover the association adequately.
Raising Dues
A motion was made and approved that dues could not be raised more than 10% in any one-year.
Meeting Adjourned
The meeting was adjourned so all members could enjoy the annual barbecue lunch. The next board meeting will be on October 17, 2009 at 10:00 am at Robert Graham's house.
Officers & Chairpersons:
President: Robert Graham (843) 553-5940 rngrahamjr@bellsouth.net
Vice President David Whitehead (803)496-7280 wob5621@embarqmail.com
Treasurer: Ronnie Styles (864) 877-2860 r8544@mindspring.com
Secretary: Tom Pfaffl (803) 798-3865 tpfaffl@yahoo.com m
Other Board Members:
Robert Frick (803)732-1312 thefricks@sc.rr.com
James Hardin (803) 432-9811 jamesahardin@bellsouth.net
Cindy Maddox (828) 287-3374 maddoxfour@juno.com
Mark Smith Mark@esquiretitle.net
Frank Stromon (828) 288-1702 CCS7@bellsouth.net
If you missed the yearly meeting you missed good company - lots of good food - and a healthy discussion at our business meeting. We did succeed in getting quite a lot done as you can tell from the newsletter.
I would like to thank all who attended the meeting for their inputs and patience in the process of the meeting. A big THANK YOU to the Board and the members of the committees for all the hard work performed this past year.
Welcome David Whitehead and Robert Frick to the board of directors.
Your president,
Robert Graham
Minutes of the Pinnacle Mountain P.O.A Meeting
July 25, 2009
Call to Order:
President Robert Graham called the meeting to order. The secretary, Tom Pfaffl reported that 33 property owners were present (largest ever turnout), and we had received 27 proxies. A total of 20 property owners and/or proxies are required for a quorum.
Secretary's Report:
The minutes for the general membership meeting on July 18, 2008 were reviewed and approved as read.
Architectural Committee Report (Russ Strickland)
There are no new construction applications for the committee to approve. There are two remodeling projects approved and in progress. The two remaining members of the Architectural Committee are Jane Whitehead and Richard Baum It will be their responsibility to elect a new chairperson and solicit 1-2 new members.
Treasurer's Report: (Ronnie Styles)
Fiscal year 2006 income
Homeowners dues 27,700
Interest Income 649
Total Income 28,349
Major Expense:
Administrative & Insurance 2,481
Pinnacle South 5,600
Grading 3,850
Gravel 5,860
Bush Hogging 2,600
Road Signs 344
Drains & Ditches 950
Snow removal 200
Engineering (Special Road Comm 2,750
Total Expense 24,635
There was a net income of $3,784 for fiscal year 2009.
As of the end of fiscal year 2009, the association has current net assets of $26,110 contained in Certificates of Deposits and checking accounts. This amount also included $2,970 in accounts receivables (uncollected dues for fiscal year 2009. Some of these properties are in foreclosure and the dues may never be paid.
Special Road Committee Report (Riley Ethington)
A full report was sent to all members of the association. For the survey included in this report, of the 27 respondents (28%), 15 were for continuing the project, 11 were for stopping the project and 1 did not have enough information.
Summary of the Proposals:
Watermark Engineering provided a quote that would replace the concrete strip with BST and reducing the slope from 25% to 20%. The cost for the concrete strip was $43, 195 and the Green Hill Section was $49,545. The Sisk proposal was from a construction company and would only involve grading and slightly rerouting the road to reduce the slope to 18%. The cost for the concrete strip was $35,175 and the Green Hill Section was $29,875.
The committee they did not feel that they had enough information to bring the project to the General Assembly for a vote. The Committee recommendations were:
A) The road committee is tasked with the responsibility to identify the best proposal considering easement, implementation, and best construction practices.
B) B) The board of directors is tasked with identifying funding options and strategies that include property assessment, low interest loans and federal state or county grants.
C) These findings are reported to the 2010 General Assembly.
Special Report from Mark Smith
Mark Smith made observations from his involvement of the Road Committee and Special Road Committee projects. The main points were:
A) Costs are an estimate and could significantly exceed the estimate.
B) BST may be more dangerous during freezing weather. Erosion and water runoff could be problems.
C) The proposal would require the purchase of lots or portion of lots for right away.
D) Reducing the slope would de-stabilize the road, Unknown problems because there is no knowledge of the conditions under the current surface.
E) BST has a projected life span of 10 years and unknown damage from heavy or track vehicle traffic.
F) We would still not meet North Carolina current road standards.
Safety Committee Report (Riley Ethington)
Expect to devote more attention to this in the future. Current activity centered on emergency vehicle and the use of Queens Gap facilities (Water and roads). The Emergency Units at Hickory Nut Gorge service the association, which is a minimum of 25 minutes from the base of the mountain, depending on county road conditions. Ambulances have been on the mountain, but drivers were not comfortable driving our roads. The type of vehicle that would respond to a call depends on what is available at the time of the call. We will hope to get an actual test of the use of the emergency vehicles. We have made a survey of the 911 house numbers. Only three houses did not have an address visible from the road.
Quarterly newsletters will be used this year, hopefully to coincide with board meeting minutes. All members were solicited to provide information to Riley.
Road Committee Report: (Presented by Frank Stroman)
Cindy Maddox is the new Road Committee Chairperson. Cindy and Frank will be monitoring the vegetation and growth on the roadways. As part of this year's budget, one bush hogging operation was removed from the budget to keep expense within the expected revenues.
It was also mentioned that property owners should not question the contractors on the roadways but to bring those concerns directly to the Road committee.
New Business
Fiscal Year 2009 Budget Review
. The proposed budget for fiscal year 2009 was reviewed. The budget for fiscal year 2010 was developed at the last board meeting. Two changes were made and approved by the General Assembly. $50 was added to the cost of annual meeting due to an increase in fees for the community house and $500 was removed from Professional fees because it was duplication with Lawyer fees. The revised budget is attached
Mike Newman's Email
An email from Mike Newman to Tom Pfaffl was read in its entirety. A copy is attached. None of the motions were made. A motion from the floor was approved to accept the email as information.
Special Road Committee Project
A motion was made from the floor to stop the Special Road Committee project as defined at the General Assembly meeting in 2008 and to not approve any special road assessment at this meeting. Forty-eight member and proxy votes were in favor of this motion.
Elections of Board Members
Two separate motions were made and accepted unanimously. The first motion was that all current board members be retained. The second motion was that David Whitehead and Robert Frick be added to the board.
Uninsured/Unlicensed vehicles
Questions arose concerning the form people were asked to sign regarding the use of unli9censed and uninsured vehicles on the association roads. A motion was made to disregard this form and use the existing covenants and regulations. This was defeated 30-22. A second motion was made and approved to take the statement to our insurer and get the exact wording needed to regulate the use of these vehicles and to insure our current policy will cover the association adequately.
Raising Dues
A motion was made and approved that dues could not be raised more than 10% in any one-year.
Meeting Adjourned
The meeting was adjourned so all members could enjoy the annual barbecue lunch. The next board meeting will be on October 17, 2009 at 10:00 am at Robert Graham's house.
Officers & Chairpersons:
President: Robert Graham (843) 553-5940 rngrahamjr@bellsouth.net
Vice President David Whitehead (803)496-7280 wob5621@embarqmail.com
Treasurer: Ronnie Styles (864) 877-2860 r8544@mindspring.com
Secretary: Tom Pfaffl (803) 798-3865 tpfaffl@yahoo.com m
Other Board Members:
Robert Frick (803)732-1312 thefricks@sc.rr.com
James Hardin (803) 432-9811 jamesahardin@bellsouth.net
Cindy Maddox (828) 287-3374 maddoxfour@juno.com
Mark Smith Mark@esquiretitle.net
Frank Stromon (828) 288-1702 CCS7@bellsouth.net
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